Legal Staff Legal Secretary in Key West, FL
State of Florida 16th Judicial Circuit Court | Key West, FL, United States
Industry: Legal | Type: Full-Time
Posted Date: Oct 27, 2020
Experience: 2 Years
Practice Areas: Litigation, Litigation - General/Commercial
Qualifications: Qualification : High school diploma or GED, and 2+ years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. 4+ years of related experience.
Duties : Prepares and maintains the judge s court and professional calendar; schedules and coordinates motions, hearings and conferences; assists attorneys with procedures on filing motions and hearing dates. Provides organizational support for the judge s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters; reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge. Screens telephone calls and visitors to the judge s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages. Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality. Prepares yearly financial disclosure forms; makes travel arrangements and processes travel vouchers. Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge. Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues. Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying. May conduct limited case law research using an electronic database such as Lexus-Nexus. Schedules trials; maintains trial dockets, continuances and trial orders. Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Compiles, examines, or evaluates data or information and possibly recommends action based on results. Gives information, guidance, or assistance to people who directly facilitate task accomplishment; may give instructions or assignments to helpers or assistants. Refers to the responsibility for achieving economies or preventing loss within the organization. Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible. Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols. Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents. Involves the ability to read, write, and speak. Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization. Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures. Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure. Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals. Makes decisions with moderate impact - affects those in work unit. Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics. Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing.