Legal Staff Paralegal in Seattle, WA
Lane Powell PC | Seattle, WA, United States
Industry: Legal | Type: Full-Time
Posted Date: May 08, 2021
Experience: 1 Years
Practice Areas: Government and Government Relations
Qualifications: Qualifications: High school diploma or equivalent. 1+ year of relevant law firm, court or regulatory agency experience. 2+ years of experience performing progressively more responsible similar/equivalent work, to include:. 2+ years of experience utilizing computer systems in daily work. Experience utilizing file management and database concepts. Demonstrated competency in high level of attention to detail. For Litigation practice teams, knowledge of litigation processes, Court Rules and e-Filing processes For Transactional practice teams, knowledge of the following: Transactions such as mergers and acquisitions, corporate financings, real estate, intellectual property and startups, Closings for corporate transactions, and/or Entity formations, corporate minutes and resolutions, Minute Books and annual reports. Knowledge of software applications, and proficiency using MS Office (Outlook, Word, Excel). Ability to accurately type at 60 wpm. Strong command of the English language including excellent spelling, grammar and punctuation. Strong interpersonal, relationship-building, customer service and communication (verbal and written) skills with ability to establish and maintain effective working relationships with peers, attorneys, clients, vendors, and other parties. Excellent problem-solving and organizational skills and attention to detail. Familiarity with legal terminology and procedures. Able to ask clear, concise questions that will facilitate effective problem resolution of issues. Able to effectively prioritize and complete multiple tasks and meet deadlines. Able to maintain confidentiality of all information. Ability to perform a variety of tasks, often changing assignments on short notice. Ability to manage a varied workload in a timely manner and with courtesy and tact. Ability to work independently, and as a team member.
Responsibilities: Work closely with other administrative team members in a supporting capacity. Proactively maintain overview of attorneys workload; anticipate next steps and implement follow-up procedures to ensure tasks are completed. Maintain attorney calendars; establish and facilitate deadline reminder systems. Coordinate client and administrative meetings and appointments for attorneys, including conference room scheduling, preparation of materials, and arrangements with service providers. Receive clients and visitors; maintain good relations with clients; observe confidentiality of attorney-client relationship. Create, edit, revise, redline, and/or proofread correspondence, lengthy agreements, memoranda and other documents from dictation, written and/or electronic copy. Receive, screen, route and initiate telephone calls, transcribe voicemail and/or take accurate messages; arrange conference calls. Process and route incoming mail and electronic communication promptly; prepare outgoing mail for delivery. File paper and electronic documents with appropriate courts and agencies; ensure proper filing procedures are followed and deadlines are met, if in a Litigation practice team. Coordinate with Docketing to ensure accuracy of dates, and compliance with firm docketing requirements, if in a Litigation practice team. Prepare initial drafts of various contracts and agreements.. Manage, prepare and organize documentation for transaction closings.. Coordinate preparation and distribution of closing documents/binders for corporate transactions. and. Assist with entity formations, corporate minutes and resolutions, Minute Books and annual reports.. Coordinate conflicts checks; prepare new business intake forms and engagement letters; open new files. Maintain administrative and client files, filing electronic and/or paper documents and information promptly and accurately. Update and release attorney time entries; review and edit client bills. Coordinate domestic and international travel arrangements for attorneys, including hotel, air, and other transportation plans. Prepare finance-related documents as required, including check requests, expense reports, and trust documents. Operate standard office equipment to perform copying, scanning and faxing. Participate in Department or Firm-wide projects: Support Continuous Process Improvement (CPI) activities. Participate in projects as requested. Provide legal assistant support to other attorneys on intermittent or temporary basis as needed.