Legal Staff Legal Secretary in Oakland, CA

Job Description:
Litigation Legal Secretary
The candidate will draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.. Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software. Create shell documents for various pleadings needed by attorneys. Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure. File documents with courts and administrative bodies, including electronic filing where applicable. Arrange for service of pleadings and subpoenas. Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel. Organize documents, and prepare binders and files to house relevant legal and non-legal materials. Review incoming mail and route to attorneys, the Firm s Calendaring Department, and others. Maintain electronic and physical case files. Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices. Partner with Firm s Records Group to create, review and maintain electronic and physical case files. Assist with tracking and management of various projects. Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm s Calendar Group when necessary. Demonstrate understanding of calendaring practices. Enter attorneys billable time as requested according to Firm billing policies and coordinate with Firm s billing personnel to facilitate attorneys timely review of monthly billing statements. Proofread documents for spelling, grammar, punctuation and formatting errors. Prepare check requests and coordinate payment to vendors when necessary. Prepare expense reports and book travel arrangements. Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests. Regular, reliable and punctual on-site attendance. Back up secretaries during planned and unplanned absences. Take direction and apply corrections to future revisions. Partner with attorneys to proactively manage their business development activities. Maintain composure and work efficiently and accurately during highly stressful circumstances. Demonstrate excellent customer service. Build relationships with key staff in client offices, including periodically traveling to client sites. Work cordially, cooperatively and productively with Firm employees. Work overtime as needed to complete essential functions. High school diploma degree is required. Bachelor s degree or paralegal certificate is preferred. Should have 5+ years of legal secretary/legal assistant experience. Prior litigation experience in California state and federal court is required. appellate experience is preferred. Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.

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